How To Use EdLights Like A Pro

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Organize.

You might have used EdLights once or twice, but not as often enough. If you have not, here’s it: EdLights is an online database of U.S. K-12 schools and districts, it contains the information about the schools and districts, and also provides the contact details of the people working in the institutions. Head over to edlights.com/app and check out the free web app, and apply the pro tips below.

I have been using EdLights for nearly a year, so I know the web app inside out, and there are some useful tips and tricks that all EdLights users should know.

 

Save Your Filters & Share Them!

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This is probably the most useful but under-utilized feature of all time. Many people do not realize that they can save their all their adjusted filters, and reload them again whenever they need it. Moreover, you can share these saved filters (or reports; used interchangeably) with your colleagues in EdLights. This way, your colleagues can see the exact same results as you after you have spent hours adjusting the filters.

You can open up the previous filters you have saved, choose to ‘Save As..’ new reports, and even share your reports with your colleagues.

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Saving A New Report

When you are done adjusting the filters and getting the results you want, click on the Floppy Disk (who still knows what this is) icon, or basically the Save icon on the right and give your report a cool name.

If you already have another report loaded, this button will overwrite your previous report, so be careful! In this case, you might want to do “Save As..”, click on the Pencil Icon to save your current filters as a new report.

Reload Your Saved Filters

On the document icon on the left, click on the reports you wish to open, and EdLights will reload the filters you have saved previously.

Share Your Reports

You can only share your reports with your colleagues who also have EdLights accounts. If they do not own one, you can get your team administrator to create an account for your colleague. To share your reports, click on the list icon and select the reports you wish to share with your colleagues. This way, they can either continue refining the results on their EdLights account, or they can export the same results.

 

District Filters Will Affect the Schools Displayed

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For instance, a filter unique to the districts is the “Total Revenue” filter. If you adjust that filter, the districts displayed will fulfill the total revenue requirement, and only the schools within those districts will be shown.

 

The Human Icon Actually Means the Number of Contacts

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No, it is not the number of people working in that school or district. It means the number of contacts that is available in that particular school or district.

 

Click on the Map for Quick Macro Overview

Sometimes, we do not need to find out which district in Wyoming has the highest E-rate. Rather, we just want to have the broad overview of the U.S. education sector, note the number of districts and schools across the nation, and to have a nice overview image on our presentation slide deck.

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On the home page, you will see the beautiful map of United States. Click on any states to get a comparison matrix at the bottom of the page. current utc time The different shades of blue indicate the range of values that are marked out on the right. If you want the comparison among the districts or the schools, you can get them under the “Metrics” tab when searching for results.

 

Ctrl+Find Your Contact Titles To Export

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In the export screen when the system prompts you to select the titles you wish to export, you can search for the titles you want easily with the Ctrl+F (Cmd+F for Mac) function; if the keyword exists in the contact titles, you will find them in no time.

 

Name Your Export Jobs Meaningfully

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You will thank yourself few months later when you log back into EdLights and know exactly why and what you have exported in your list of exports. Give all your exports meaningful names that will help you to remember why you’ve exported them.

For example, I named one of the export jobs after the email campaign, like “CA 6mth Outbound District Titles”,  this is clear to me even after three months because I will know what this export is for and what information does it contain.

 

Exported Contacts Are Not Double-Counted

This web app was written in favor of the users; the contacts you have exported previously will not be double counted towards your remaining contacts. Use this to your advantage and update your database regularly, once every three months is recommended.

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